The above visual displays the elements of the onboarding plan, crucial for successfully completing the SpeakUp onboarding process. To successfully complete the SpeakUp onboarding process, we will follow these essential 5 steps and the governance form
Governance
Governance is the cornerstone of SpeakUp. The first step is to establish a robust governance structure for your SpeakUp programme. This should be ready before any SpeakUp message is received. This solid foundation will facilitate subsequent steps like drafting policies, communication, and discussions with works councils. We offer supporting documents and guiding materials to assist you in creating an effective governance plan.
Technical Setup
The technical setup involves the implementation of SpeakUp, guided by our onboarding specialists. Ensure your governance structure and message workflow are clear before the technical setup. This ensures the system is configured correctly for ease of use by your compliance team and employees. A solid governance and intake process will pave the way for a successful SpeakUp system creation.
Policies
Draft clear policies to inform employees and external parties (e.g., suppliers, customers) about the SpeakUp system. This should cover when to use the system, what happens after a message is sent, and how reporter data is managed. Include these policies in your Code of Conduct and SpeakUp (Whistleblowing) policy. We provide tips and best practices to ensure effective communication with your target reporters.
Communication
Communication is vital for a successful SpeakUp programme. It fosters trust and safety, encouraging employees to report wrongdoing. Clearly communicate the programme to ensure all potential reporters know how to access the reporting channel. Effective communication prevents issues from being reported to external parties.
Compliance
Before launching SpeakUp, meet all specific requirements and approval rights. This ensures a smooth launch. You can effectively embed the SpeakUp programme within your organisation, creating a healthy speak-up culture and ensuring every voice is heard.
By following these guidelines, you will be well on your way to successfully completing the SpeakUp onboarding process.